We are fortunate to live in an area of very low crime. We'd like to keep it that way.
2017 saw the introduction of a security camera system to protect the boat park and clubhouse.
This will be operated in accordance to the following policy adopted by the Main Committee in January 2017 and to be reviewed annually:
Code of Practice for the use of Surveillance cameras.
System comprised of up to four cameras wired to a 1tb hard drive to cover the boat yard, main indoor area of clubhouse and storage extension.
What is the system’s purpose ?
The deterrence, detection and investigation of crime.
How will it be reviewed ? Yearly by the Main Committee and reported back at the AGM (see audit questions at foot of document).
How will this impact on individuals and their privacy? Sound will not be recorded. Area in which a high level of privacy should be expected e.g. changing rooms will not be covered.
How will it be reviewed? Yearly by the Main Committee and reported back at the AGM.
How will the operation be made transparent?
All members will be notified of the existence of the system. There will be signage both inside and outside with the club’s email given as a point of contact.
Who will be responsible for the system activities, images and information?
The Commodore and designated Committee members shall have access and share only in cases where criminal or attempted criminal activity is detected.
What Policies, procedures and communication systems will be in place?
If an incident is suspected, the Commodore and designated Committee members will review the data. Where an incident is detected, that image will be stored via usb or other means and logged. The data will only be shared with those having a legitimate interest e.g. Police, Insurer, Injured party. A log will be maintained identifying with whom data has been shared.
How will this be reviewed? Yearly by the Main Committee and reported back at the AGM.
How long will images be kept?
Images will be deleted from the hard drive by the Commodore or designated Committee members after each site inspection which will take place at least fortnightly. Only ‘incidents’ will be retained and then only for the period necessary for investigation.
Who will have access to the stored information?
The Commodore and designated Committee members, who may share incidents only with those having a legitimate interest e.g. Police, Insurer, Injured party.
Will we comply with any approved operational , technical or competency standards?
The policy has been written mindful of the 12 principles for operation of Surveillance Cameras produced by the Home Office June 2013
How will images be safeguarded against unauthorised access and use?
The hard-disk recorder will be kept in a locked, secured container. It will not be linked to a router. Access will be confined to the Commodore and designated Committee members.
How will the system be reviewed and audited? Yearly by the Main Committee and reported back at the AGM.
Can images be processed to be of evidential value?
Time and date information should be recorded and any compression should not compromise image quality.
A written record will be kept of saved incidents for use as an audit trail in case of investigation.
No other specialist technologies such as facial recognition, body worn video or remotely operated vehicles will be used.
Questions for Yearly Audit to be conducted by the Main Committee and reported at the AGM
Is there still a justified need for having cameras?
Are the cameras suitably located for their purpose?
How many incidents have been reviewed?
How many incidents have been shared with others and with whom? Was that sharing justified?
Has all information, other than that currently under investigation been deleted?